How Skanska Costain STRABAG Joint Venture (SCS JV) treats your personal information and how to check what details we hold about you.
We know how important it is to protect your privacy and to comply with the Data Protection Regulations.
When you provide us with your personal information for the purpose of applying for roles within SCS JV, we will:
- let you know why we need it,
- only ask for what we need, and not collect excessive or irrelevant information,
- make sure nobody has access to it who shouldn’t,
- let you know who we share your information with,
- tell you if we need to transfer your information overseas and what safeguards are in place,
- let you know whether we’re are asking because of a statutory or contractual obligation,
- be clear about the possible consequences, if any, of not providing the information,
- not share it with other organisations unless we have told you in advance, unless we are obliged to do so by law,
- only keep it for as long as we need to and tell you how long,
- not make it available for commercial use, such as marketing.
In dealing with your personal information, we will also:
- value the personal information entrusted to us and make sure we respect that trust;
- abide by the law when it comes to handling personal information;
- consider the privacy risks when we are planning to use or hold personal information in new ways, such as introducing new systems or processes.
The data we will process whilst using this website will be:-
- Your name
- Your address
- Your telephone number
- Your email address
- Your occupation
- Communications between us regarding a job application
- Information, such as, “right to work” documents, proof of identity, as part of the job application
- Information you may voluntarily submit during the application process
How we will use this personal information: -
- Review and process your application
- To keep you up-to-date on its progress
- To resolve grievances and complaints that involve you
- For equality and diversity reporting
- In order to ensure that you have the right to work in the UK
- To confirm your identity
How long we keep your personal data
We will not keep your personal data longer than we need to. This is normally 12 months for unsuccessful candidates and for successful candidates, this will depend on the reason it was collected in the first place and which JV partner onboards you.
If you do not use your account in any way, including reviewing or updating your information, we will contact you to ask if you want to keep the account active. If we do not hear back from you and your account remains inactive, it will be automatically deleted in line with our policies.
Sharing your personal data
SCS is a joint venture between Costain, Skanska and Strabag. All personal data you supply is held by SCS. There are occasions when your personal data may be shared between the 3 joint venture companies. This could be to provide you with a contract of employment or for legal reasons. It may be shared in an anonymised format for reporting purposes between the Joint venture companies.
We may share your data with Government agencies, regulatory bodies and low enforcement agencies where we are obliged to by law.
Legal basis of processing
In relation to:-
- Personal data we process as part of our “right to work” checks, we process this because we are legally required to.If you do not provide us with this information, we will not be able to progress your application.
- Sensitive personal data we process as part of any equality questionnaire or as part of any criminal background (DBS) checks, we process this as permitted by employment laws.
- All other uses of your personal data set out in this policy, we process because it is our “legitimate interests” to do so.Our legitimate interest are:-
- Operating a fair and transparent recruitment process
- Recruiting the right candidates
- Ensuring candidates have the right skills and experience for any given role
- Resolving any complaints
How to exercise your rights under the General Data Protection Regulation (GDPR)
You have a number of rights under the GDPR which you can exercise by contacting us at the details provided below.
You can find out what personal information, if any, we hold about you and if we do hold information about you we will:
- give you a description of it,
- tell you why we are holding it,
- tell you who it could be disclosed to,
- let you have a copy of the information in an intelligible form.
It will help us locate any data we might hold about you if, in making your request, you could state what dealings we have had with you and why you expect us to hold information about you.
You are entitled to request that we correct information about you if it is incomplete or inaccurate.
You can ask us to remove or delete personal information we hold about you. Please note however, that this right is only applicable in certain circumstances. We will let you know whether information can be deleted when you make your request. You can ask us to restrict how we use your information. Again, this right is only applicable in certain circumstances and we will explain those to you when you make your request.
You can object to certain types of uses of your personal information. Specifically, processing based on:
- Our legitimate interests;
- Our performance of a task in the public interest or the exercise of official authority;
- Scientific/historical research and statistics.
You can find out more information about your rights under GDPR on the Information Commissioner’s website.
How to make a complaint
If you’re unhappy with the way we have handled your personal information or you believe that we have not handled your information in a way that is compliant with the GDPR, please write to us.
We will acknowledge your complaint within 2 working days and let you have a full response within 1 month. If it is not possible to respond fully within this timescale, we will write and let you know why and say when you should expect to receive a full response.
If you are not satisfied with our response you can complain to the Information Commissioner’s Office.
By email: firstname.lastname@example.org
Address: SCS Railways, Braitrim House, 98 Victoria Road, London NW10 6NB.
The Policy will be reviewed annually to ensure it is suitable, effective, consistently implemented and continually improved to meet the SCS JV and HS2 requirements.